 SmartDir Help Topics

General

SmartDir Overview

How To ...

Generate a customized file listing.

See which directories are taking up the most space.

List all files over a certain size.

Identify other files you may be able to delete.

Commands

File menu

Edit menu

View menu

Options menu

Window menu

Help menu

Control menu


File menu commands

The File menu offers the following commands...

New	Creates a new report.
Open	Opens an existing report.
Close	Closes an open report.
Save	Saves an open report using the same file name.
Save As	Saves an open report to a specified file name.
Page Setup	Allows you to select a printer and change page orientation and margins.
Print Preview	Displays the report on the screen as it would appear printed.
Print	Prints a report.
Exit	Exits SmartDir.


Edit menu commands

The Edit menu offers the following commands...

Undo	Reverses the most recent editing operation.
Cut	Deletes the selected data from the report and moves it to the clipboard.
Copy	Copies the selected data from the report to the clipboard.
Paste	Pastes data from the clipboard into the report.
Delete	Deletes the selected data from the report.
Select All	Selects all the data in the report.
Find	Searches the report for specified text.
Find Next	Repeats a previously Find operation.


View menu commands

The View menu offers the following commands...

Toolbar	Shows or hides the toolbar.
Status Bar	Shows or hides the status bar.


Options menu commands

The Options menu offers the following command...

Font Size	Lets you change the font size to be used for new reports.
Date Format	Lets you change the date format to be used for new reports.


Window menu commands

The Window menu offers the following commands, which enable you to arrange multiple views of multiple reports in the application window...

Cascade	Arranges windows in an overlapped fashion.
Tile	Arranges windows in non-overlapped tiles.
Arrange Icons	Arranges icons of closed windows.
Window 1, 2, ...	Goes to specified window.


Help menu commands

The Help menu offers the following commands to provide assistance with using SmartDir...

SmartDir Overview	Takes you to the SmartDir overview help page.
Help Topics	Takes you to the main help topics page.
Contents and Index	Offers you an index of topics on which you can get help.
What's New	Opens the Readme.txt file.
Technical Support	Lists the various ways to obtain technical support.
Go to SmartDir's Web Page	Takes you to SmartDir's Internet Web page.
Register SmartDir	Displays the various SmartDir registration options.
Enter Registration Code	Allows you to enter your registration data.
About SmartDir	Displays copyright and version number information.


Control menu commands

The Control menu offers the following commands, which allow you to control the state of the active window...

Restore	Restores the window to its previous size.
Move	Allows you to move the window via the keyboard.
Size	Allows you to size the window via the keyboard.
Minimize	Reduces the window to an iconized state.
Maximize	Increases the window size to fill all the allotted space.
Close	Closes the window.
Next	Activates the next open window.


File New command
New command (File menu)

Use this command to create a new SmartDir report. Select the type of report you want to create in the Report Selection dialog box.

You can open an existing report with the Open command.

Shortcuts

Toolbar:

Keys:	CTRL+N


Report Selection dialog box

This dialog box is shown when SmartDir first starts, when the New command is selected from the File menu, or when the [image] button is selected.

It allows you to specify the type of report you wish to create...


File Open command
Open command (File menu)

Use this command to open a saved report in a new window. You can open multiple reports at once. Use the Window menu to switch among multiple open reports. See Window 1, 2, ... command.

You can create new reports with the New command.

Shortcuts

Toolbar:

Keys:	CTRL+O


File Open dialog box

The following options allow you to specify which file to open...

Look in:

Select the directory that contains the file you want to open. The following window lists files with the extension you select in the Files of type: box.

File name:

Type the filename you want to open, or select it from the above file list window. Then click the Open button.

Files of type:

Select the type of files you want shown in the above file list window...

Text Documents (*.txt)

All Files (*.*)


Close command (File menu)

Use this command to close the window containing the active report. If you close a report before saving it, SmartDir displays a prompt that asks if you want to save the report. Clicking Yes will bring up the Save As dialog box so you can name your report. Clicking No will close the report without saving it. Clicking Cancel will undo the Close command.

Shortcuts

Mouse:	Click the report window's Close button.

Keys:	CTRL+F4


File Save command
Save command (File menu)

Use this command to save the active report to its current name and directory. When you save a report for the first time, SmartDir displays the Save As dialog box so you can name your report. If you want to change the name and/or directory of an existing report before you save it, choose the Save As command.

Shortcuts

Toolbar:

Keys:	CTRL+S


File Save As command
Save As command (File menu)

Use this command to save and name the active report. SmartDir displays the Save As dialog box so you can name your report.

To save a report with its existing name and directory, use the Save command.


File Save As dialog box

The following options allow you to specify the name and location of the file you're about to save...

Save in:

Select the directory in which you want to store the report. The following window lists existing files with the extension you select in the Save as type: box.

File name:

Type the filename you want to save, or select one to replace from the above file list window. Then click the Save button.

Save as type:

Select the type of files you want shown in the above file list window...

Text Documents (*.txt)

All Files (*.*)


File 1, 2, 3, 4 command
1, 2, 3, 4 command (File menu)

Use the numbers and filenames listed at the bottom of the File menu to open the last four reports you closed. Choose the number that corresponds with the report you want to open.


File Exit command
Exit command (File menu)

Use this command to end your SmartDir session. You can also use the Close command on the application Control menu. SmartDir prompts you to save any unsaved reports.

Shortcuts

Mouse:	Double-click the application's Control menu button.

Keys:	ALT+F4


Undo command (Edit menu)

Use this command to reverse the last editing action, if possible.

Shortcuts

Toolbar:

Keys:	CTRL+Z or

ALT-BACKSPACE


Cut command (Edit menu)

Use this command to remove the currently selected data from the report and put it on the clipboard. This command is unavailable if there is no data currently selected.

Cutting data to the clipboard replaces the previous clipboard contents.

Shortcuts

Toolbar:

Keys:	CTRL+X


Copy command (Edit menu)

Use this command to copy selected data onto the clipboard. This command is unavailable if there is no data currently selected.

Copying data to the clipboard replaces the previous clipboard contents.

Shortcuts

Toolbar:

Keys:	CTRL+C


Paste command (Edit menu)

Use this command to insert a copy of the clipboard contents at the insertion point. This command is unavailable if the clipboard is empty.

Shortcuts

Toolbar:

Keys:	CTRL+V


Delete command (Edit menu)

Use this command to delete selected text without putting it on the clipboard. This command is unavailable if nothing is selected.

Shortcuts

Keys:	Del


Select All command (Edit menu)

Use this command to select all the data in a report.

Shortcuts

Keys:	CTRL+A


Find command (Edit menu)

Use this command to search a report for a given text string. SmartDir displays the Find dialog box, where you can specify what to search for.

Shortcuts

Toolbar:

Keys:	CTRL+F


Find Next command (Edit menu)

Use this command to continue a previous Find operation.

Shortcuts

Toolbar:

Keys:	F3


View Toolbar command
Toolbar command (View menu)

Use this command to display and hide the Toolbar, which includes buttons for some of the most common commands in SmartDir, such as File Open.  A check mark appears next to the menu item when the Toolbar is displayed.

See Toolbar for help on using the toolbar.


Toolbar

The toolbar is displayed across the top of the application window, below the menu bar. The toolbar provides quick mouse access to many tools used in SmartDir,

To hide or display the Toolbar, choose Toolbar from the View menu (ALT, V, T).

Click	To

Open a new report.

Open an existing report. SmartDir displays the Open dialog box, in which you can locate and open the desired file.

Save the active report with its current name. If you have not named the report, SmartDir displays the Save As dialog box.

Print the active report.

Get a preview of how the printed output will look.

Remove selected data from the report and store it on the clipboard.

Copy selected data to the clipboard.

Insert the contents of the clipboard at the insertion point.

Undo the results of the last edit action.

Search the report for specified text.

Repeat the last Find action.

Change the font size that is used for new reports.

Change the date format that is used for new reports.

Create a customized File Listing.

Create a Directory Size Report.

Create a Large Files Report.

Create a Deletion Candidates Report.

Obtain Context Help on an application object.


View Status Bar Command
Status Bar command (View menu)

Use this command to display and hide the Status Bar, which describes the action to be executed by the selected menu item or depressed toolbar button, and keyboard latch state. A check mark appears next to the menu item when the Status Bar is displayed.

See Status Bar for help on using the status bar.


Status Bar

The status bar is displayed at the bottom of the SmartDir window. To display or hide the status bar, use the Status Bar command in the View menu.

The left area of the status bar describes actions of menu items as you use the arrow keys to navigate through menus. This area similarly shows messages that describe the actions of toolbar buttons as you move the mouse pointer to them. During large report generation this area will show a progress bar that indicates how far along in the process you are.

The right areas of the status bar indicate which of the following keys are latched down...

Indicator	Description

CAP	The Caps Lock key is latched down.

NUM	The Num Lock key is latched down.

SCRL	The Scroll Lock key is latched down.


Font Size command (Options menu)

Use this command to display the Font Size dialog. This dialog allows you to change the font size used for new reports.

Shortcuts

Toolbar:


Date Format command (Options menu)

Use this command to display the Date Format dialog. This dialog allows you to change the date format used for new reports.

Shortcuts

Toolbar:


Cascade command (Window menu)

Use this command to arrange multiple opened windows in an overlapped fashion.


Tile command (Window menu)

Use this command to arrange multiple opened windows in a non-overlapped fashion.


Arrange Icons command (Window menu)

Use this command to arrange the icons for minimized windows at the bottom of the main window.  If there is an open report window at the bottom of the main window, then some or all of the icons may not be visible because they will be underneath this report window.


1, 2, ... command (Window menu)

SmartDir displays a list of currently open report windows at the bottom of the Window menu. A check mark appears in front of the report name of the active window. Choose a report from this list to make its window active.


SmartDir Overview command (Help menu)

Use this command to display the SmartDir overview help topic.


Help Topics command (Help menu)

Use this command to display the main topics screen of Help. From the topics screen, you can jump to step-by-step instructions for using SmartDir and various types of reference information.


Contents and Index command (Help menu)

Use this command to display the Help contents and index screen. From this screen, you can search for Help topics by specific keywords.


What's New? command (Help menu)

Use this command to open the Readme.txt file and view the SmartDir version history.


Technical Support command (Help menu)

Use this command to display the various ways to obtain technical support for SmartDir.


Go to SmartDir's Web Page command (Help menu)

Use this command to go directly to the SmartDir page on the Gavlock Consulting Web site via your default Internet Web browser.


Register SmartDir command (Help menu)

Use this command to display the Register SmartDir dialog box. This dialog provides links to the various registration options.


Enter Registration Code command (Help menu)

Use this command to enter your SmartDir registration code. This code will be sent to you when you register your copy of SmartDir.


About SmartDir command (Help menu)

Use this command to display the copyright notice and version number of your copy of SmartDir.


Help Using Help Command
Context Help command

Use the Context Help command to obtain help on some portion of SmartDir. When you choose the Toolbar's Context Help button, the mouse pointer will change to an arrow and question mark.  Then click somewhere in the SmartDir window, such as another Toolbar button. The Help topic will be shown for the item you clicked.

Shortcut

Keys:	SHIFT+F1


Title Bar

The title bar is located along the top of a window. It contains the name of the application and/or report.

To move the window, drag the title bar. Note: You can also move dialog boxes by dragging their title bars.

The title bar may contain the following elements...

Application control-menu button

Report control-menu button

Name of the application

Name of the report

Minimize button

Maximize button

Close button


Scroll bars

Displayed at the right and bottom edges of the report window. The scroll boxes inside the scroll bars indicate your vertical and horizontal location in the report. You can use the mouse to scroll to other parts of the report.


Size command (Application and Report Control menus)

Use this command to display a four-headed arrow so you can size the active window with the arrow keys.

After the pointer changes to the four-headed arrow...

1.	Press one of the DIRECTION keys (left, right, up, or down arrow key) to move the pointer to the border you want to move.

2.	Press a DIRECTION key to move the border.

3.	Press ENTER when the window is the size you want.

Note:  This command is unavailable if you maximize the window.

Shortcut

Mouse:	Drag the size bars at the corners or edges of the window.


Move command (Application and Report Control menus)

Use this command to display a four-headed arrow so you can move the active window or dialog box with the arrow keys.

Note:  This command is unavailable if you maximize the window.

Shortcut

Mouse:	Drag the title bar of the window.


System Minimize Command
Minimize command (Application and Report Control menus)

Use this command to reduce the active window to an icon.

Shortcut

Mouse:	Click the minimize icon [image] on the title bar.


Maximize command (Application and Report Control menus)

Use this command to enlarge the active window to fill the available space.

Shortcut

Mouse:	Click the maximize icon [image] on the title bar; or double-click the title bar.


Next command (Report Control menu)

Use this command to switch to the next open report window. SmartDir determines which window is next according to the order in which you opened the windows.

Shortcut

Keys:	CTRL+F6


Close command (Control menu)
Close command (Application and Report Control menus)

Use this command to close the active window or dialog box.

Double-clicking a Control menu box is the same as choosing the Close command.

Note: If you have multiple windows open for a single report, the Close command on the report Control menu closes only one window at a time. You can close all windows at once with the Close command on the File menu.

Shortcuts

Keys: 	CTRL+F4 closes a report window.

ALT+F4 closes the application window.


Restore command (Application and Report Control menus)

Use this command to return the active window to its size and position before you chose the Maximize or Minimize command.


File Listing

Have you ever wanted to print a list of files in a given directory? SmartDir's File Listing option is designed to address this simple need. In addition to being able to specify what drive and directory to list, other options allow you to limit the list to files of certain types and attributes, include files in subdirectories, and specify the order in which the file listing should be sorted. You can also select what information to include in the report and choose between two output formats: a regular format suitable for printing, or a tab-delimited format that makes it easy to import the data into other applications (i.e. spreadsheets and databases). The options you select will be saved and redisplayed as the defaults for your next File Listing.

Another feature allows you to change the "List Files of Type" choices to suit your needs. Clicking the Customize button will take you to an Edit File Types dialog where you can add, change, or remove items.

Each file listing will be created in a new window. From there it can be edited, printed, saved to a file, or copied and pasted into another application. Listings are saved in plain text (.txt) format, so they can be reopened in SmartDir, attached to email notes, etc.

The size of SmartDir reports is limited only by the amount of available memory.

The unregistered (shareware) version limits File Listings to a maximum of 30 items after the first 20 reports.


Directory Size Report

A Directory Size Report will show you what directories are consuming the most disk space. This information can be helpful in determining where the largest amounts of disk space can be recovered by removing certain applications. For instance, it may show that you have a directory called C:\Program Files\DemoApp whose underlying files (and subdirectories) are taking up 35,150,423 bytes of space. If you no longer use this application, you can most likely free up 35 MB of disk space by uninstalling it.

The Directory Size Report Options dialog allows you to select the base directory, one of two report types (Summary or Detailed), what information to include in the report, and one of two output formats (Regular or Tab-Delimited). Summary reports show the total size of all first level subdirectories. Detailed reports show the individual sizes of each subdirectory in the entire base directory tree. The Regular output format is formatted suitable for printing. The Tab-Delimited output format makes it easy to import the data into other applications (i.e. spreadsheets and databases). The options you select will be saved and redisplayed as the default for your next Directory Size Report.

Each report will be created in a new window. From there it can be edited, printed, saved to a file, or copied and pasted into another application. Reports are saved in plain text (.txt) format, so they can be reopened in SmartDir, attached to email notes, etc.

The size of SmartDir reports is limited only by the amount of available memory.

The unregistered (shareware) version limits Directory Size Reports to a maximum of 5 items after the first 20 reports.


Large Files Report

A Large Files Report will list all files over a given size. This can be useful in determining which files will recover the most disk space if deleted or moved to another disk. For instance, it may list the following...

      C:\My Documents

      07/29/98 11:55 AM       9,904,128  MOVIES97.MDB

If this is a file that you no longer use or need, you can free up nearly 10 MB of disk space by backing it up and deleting it or moving it to another disk.

You can customize your Large Files Report by selecting various options in the Large Files Report Options dialog. For example, you can specify whether or not to search subdirectories, include hidden and system files in the search (see caution below), change the minimum size of files to search for, and change the sort order of the report. You can also choose between two output formats: a Regular format that is suitable for printing, and a Tab-Delimited format that makes it easy to import the data into other applications (i.e. spreadsheets and databases). The options you select will be saved and redisplayed as the defaults for your next Large Files Report.

Caution: With the exception of .GID files, hidden and system files should not be moved or deleted, as this could render your system inoperable. Other files, even though not marked as hidden or system, may be important system files that should be left alone. Examples are pagefile.sys, Win386.swp, System.dat, and User.dat. Don't move or delete any file if you're not sure what it's used for (especially if it's in the \Windows or \Winnt directory structure).

Each report will be created in a new window. From there it can be edited, printed, saved to a file, or copied and pasted into another application. Reports are saved in plain text (.txt) format, so they can be reopened in SmartDir, attached to email notes, etc.

The size of SmartDir reports is limited only by the amount of available memory.

The unregistered (shareware) version limits Large Files Reports to a maximum of 5 items after the first 20 reports.


Deletion Candidates Report

A Deletion Candidates Report can help you locate certain types of non-critical files that can most likely be safely deleted. These include the following...

.TMP files	Many applications create and use temporary files while they are running. These files are normally deleted when the application is closed, but they may be left around if the application doesn't get a chance to close properly (i.e. if it gets forced down due to an Illegal Operation error). TMP files are usually located in the temp directory (C:\Temp or C:\Windows\Temp), but they may also be found elsewhere. They can usually be deleted safely, especially if they don't have today's date. To avoid recommending the deletion of files that may be in use by currently open applications, SmartDir will not list TMP files that have today's date.
~*.* files	Files with names that begin with a Tilde (~) are another form of temporary file that some applications use (Microsoft Word, for example, creates files like this in your document directory while working on open documents). Like TMP files, they are normally deleted when a document or application is closed, but they may be left lying around if an application crashes. To avoid recommending the deletion of files that may be in use by currently open applications, SmartDir will not list Tilde files that have today's date.
.BAK files	These are normally backup copies of application data files. Not all applications create them, and their use may vary from one application to another. They can usually be deleted without affecting the application's operation, however. Use your own judgement in deleting these files (i.e. don't delete any that you might need to refer back to in the future).
.GID files	These are "global index" files that are generated when you access help files (each .hlp file has an associated .gid file). They can safely be deleted at any time (they will automatically be recreated the next time you use that help file). These GID files can be quite large, so you can recover a lot of disk space by deleting those associated with seldom-used help files. Note: These files have the "hidden" file attribute set, so you will have to specify the "Show all files" option in Windows Explorer in order to see (and subsequently delete) them from there.
.FTS files	These are "full text search" files that are created when you use the Find tab in a help window. They can also become quite large, possibly larger than the help files themselves. Like GID files, they can safely be deleted (they will automatically be recreated the next time you use the Find tab for that help file). FTS files are not marked as "hidden," so you can see (and delete) them using Windows Explorer without having to set the "Show all files" option.
.ZIP files	These are file archives that contain other files in a compressed format. Files are commonly distributed in this format to decrease downloading times or to make them small enough to fit on diskettes. After you extract the files from these archives, you typically don't need the .zip file any more. If you don't delete them right away, you may forget that they're there, and they can end up taking up a lot of disk space. You can safely delete any of these .zip files you no longer need.

You can customize your Deletion Candidates Report by selecting various options in the Deletion Candidates Report Options dialog. In addition to limiting the search to specific file types, you can also specify whether or not to search subdirectories, and change the sort order of the report. You can also choose between two output formats: a Regular format that is suitable for printing, and a Tab-Delimited format that makes it easy to import the data into other applications (i.e. spreadsheets and databases). The options you select will be saved and redisplayed as the defaults for your next Deletion Candidates Report.

Each report will be created in a new window. From there it can be edited, printed, saved to a file, or copied and pasted into another application. Reports are saved in plain text (.txt) format, so they can be reopened in SmartDir, attached to email notes, etc.

The size of SmartDir reports is limited only by the amount of available memory.

The unregistered (shareware) version limits Deletion Candidates Reports to a maximum of 5 items after the first 20 reports.


Font Size

Use this to change the font size used for new reports. Existing reports won't be changed until they are saved, closed, and reopened.


Date Format

Use this to change the date format used for new reports. Initially defaults to the local Regional setting.


Edit File Types Dialog

Use this to change the list of file types that are shown in the List Files of Type: combo box in the File Listing Options dialog. You can add new items, change existing items, or remove items. You can also restore the entire list to the original installation defaults. Clicking OK will save your changes, and they will remain in effect until you return to this dialog and change them again.


Overview
SmartDir Overview

SmartDir is a utility program that generates various types of customized file and directory listings. These reports can help you document files and manage disk space usage. Its operation is passive in nature -- it does not modify or delete any files. It simply reads information from your file directory entries and produces reports based on this data.

All reports are generated in a plain text format that can be edited, saved, printed, or copied and pasted into other applications. Two output formats are available: a Regular format that is suitable for viewing or printing, and a Tab-Delimited format that makes it easy to transfer report data to a spreadsheet or database program for further analysis.

Reports can be customized to suit your needs. You specify the output format, base directory, report fields, sort order, search criteria, whether or not to search subdirectories, etc.

Reports can also be generated in an unattended "batch" mode via a command line interface. This allows you to use the system scheduler to automatically produce SmartDir reports at specified times (for example: a Large Files Report on your C: drive every Monday at 4:00 AM). See Command Line Options and the supplied Batch.txt and Batch.ini files for more information about running unattended reports.

With its 64-bit counters and unlimited report sizes, SmartDir can handle everything from diskettes, hard drives, and CD-ROMs to the largest network server volumes. Written as a standard Windows MFC application using Microsoft Visual C++ 5.0, it features a familiar interface and unmatched speed.

SmartDir can also report compressed file sizes and compression percentages for NTFS file systems.

Four different reports can be generated...

File Listings allow you to generate a customized list of files.

Directory Size Reports show how much space each directory is consuming.

Large Files Reports show individual files that are taking up large amounts of disk space.

Deletion Candidates Reports help you find other unneeded files (i.e. temporary files and help index files).


Directory Tree

Choose the base directory to use for your report. The currently selected directory is displayed at the bottom of the window.


Hidden Files

Select this option to include hidden files in your report.


System Files

Select this option to include system files in your report.


Directories

Select this option to include directory names in your report.


Name

Select this option to have your report sorted in file name order.


Name

Select this option to have your report sorted in directory name order.


Type

Select this option to have your report sorted in order by file extension.


Date (Modified)

Select this option to have your report sorted in order by last modified file date and time.


Date (Created)

Select this option to have your report sorted in order by file creation date and time.


Date (Created)

Select this option to have your report sorted in order by file creation date and time.


Date (Accessed)

Select this option to have your report sorted in order by last accessed file date and time.


Date (Accessed)

Select this option to have your report sorted in order by last accessed file date and time.


Size

Select this option to have your report sorted in order by file size.


(Not Sorted)

Select this option to bypass the sorting of your report. Can be used to speed up the generation of large tab-delimited reports that will be imported into other applications and sorted there.


(Not Sorted)

Select this option to bypass the sorting of your report. Can be used to speed up the generation of large tab-delimited reports that will be imported into other applications and sorted there.


(Not Sorted)

Select this option to bypass the sorting of your report. Can be used to speed up the generation of large tab-delimited reports that will be imported into other applications and sorted there.


Ascending

Select this option to have your report sorted in ascending order.


Descending

Select this option to have your report sorted in descending order.


Search subdirectories

Selecting this option will expand the search to include the base directory and all its lower level subdirectories. If not selected, only the base directory will be searched.


List Files of Type

If you would like to limit your listing to files of a certain type, select it here.


Currently Selected Directory

Shows which base level directory is currently selected in the above Directory Tree. You can use this to verify that you have selected the directory you want.


File Size

Indicate the smallest file size to include in your report. You can either select an existing size from the list or type in a custom size of your own (commas are optional).


*.TMP files

Select this to include temporary (.TMP) files in your report. To avoid recommending the deletion of files that may be in use by currently open applications, SmartDir will not list TMP files that have today's date.


~*.* files

Select this to include temporary (Tilde) files in your report. To avoid recommending the deletion of files that may be in use by currently open applications, SmartDir will not list Tilde files that have today's date.


*.BAK files

Select this to include backup files in your report.


*.GID files

Select this to include help "global index" files in your report.


*.FTS files

Select this to include help "full text search" files in your report.


*.ZIP files

Select this to include compressed archive files in your report.


Add

Adds the item specified in the Type: and Extension: boxes to the file types list.


Customize

Opens the Edit File Types dialog, allowing you to modify the list of file type choices.


Network

Opens the Map Network Drive dialog, allowing you to map a new network drive. Disabled if there are no mappable network drives available and the /faststart option was not used on the command line.


Remove

Deletes the currently selected file type from the list.


Reset to Defaults

Resets the entire file types list to the installation defaults.


Update

Replaces the currently selected file type with the contents of the Type: and Extension: boxes.


Attributes

Select this to include file attributes in the report.


Compression Ratio

Select this to include file size compression ratios in the report (only meaningful for NTFS file systems).


Compressed Size

Select this to include compressed file sizes in the report (only meaningful for NTFS file systems).


Date (Modified)

Select this to include last modified date and time in the report.


Date (Modified)

Select this to include last modified date and time in the report.


Date (Modified)

Select this to include last modified date and time in the report.


Date (Created)

Select this to include creation date and time in the report.


Date (Created)

Select this to include creation date and time in the report.


Date (Accessed)

Select this to include last accessed date and time in the report.


Date (Accessed)

Select this to include last accessed date and time in the report.


File Count

Select this to include directory file counts in the report.


Name

Select this to include file names in the report.


Name

Select this to include directory names in the report.


Size

Select this to include file sizes in the report.


Total Size

Select this to include directory sizes in the report.


Sequence No.

Select this to include sequence numbers in the report. Each detail line will be numbered, starting at 1.


Extension

Enter the file extension (i.e. doc) of the file type to add or modify.


Type

Enter a description (i.e. Document files) of the file type to add or modify.


File Types List

Contains a list of the file types available in the List Files of Type: combo box.


Detailed

Select this to generate a Directory Size report that includes individual totals for all subdirectories.


Summary

Select this to generate a Directory Size report that includes summary totals for the first level subdirectories.


Regular

Select this to generate a formatted report suitable for viewing or printing.


Tab-Delimited

Select this to generate a tab-delimited format that can be easily imported into other applications (i.e. spreadsheets and databases).


File and Directory Attributes

The ATTRIB column of a detailed File Listing report will show any special attributes that are set for a file or directory. It may include one or more of the following...

H (Hidden) - Set as a protection mechanism for critical system files, making them harder to access and delete. They will not normally appear in file listings (Windows Explorer, DOS DIR, SmartDir, etc.) unless an option is set to show them. With the exception of .GID files, hidden files should not be moved or deleted, as this could render your system inoperable.

S (System) - Indicates a system-related file. Like hidden files, they will not normally appear in file listings unless an option is set to show them. System files should not be moved or deleted, as this could render your system inoperable.

R (Read-Only) - Set to protect a file from being modified or deleted.

A (Archive) - Indicates that the file needs to be backed up. This attribute is automatically set when a file is first created and whenever it is modified. Backup utilities normally clear this attribute when the file is backed up (simply copying or moving a file to another location will not clear this attribute).


SmartDir Technical Support

Technical support for SmartDir is available via the following methods...

Email -	support@gavlockconsulting.com

US Mail -	Gavlock Consulting

PO Box 25102

West Des Moines, IA  50265-9402

Internet -	http://www.gavlockconsulting.com/sdtechs.htm


Command Line Options

SmartDir recognizes the following options on the command line...

filename	Specifies a file to open. SmartDir will open this file and bypass the Report Selection dialog.

Example: "C:\Program Files\Gavlock Consulting\SmartDir.exe" "C:\Program Files\Gavlock Consulting\Readme.txt"

/faststart	Bypasses the network availability check at startup time. This eliminates the startup delay experienced when connected to a large network. Note that this activates the Network button in report option dialogs, even though there may be no network available.

Example: "C:\Program Files\Gavlock Consulting\SmartDir.exe" /faststart

/run filename	Tells SmartDir to generate a report in "batch" (unattended) mode. Report options are specified in the .ini file specified by filename. The report is written to a file specified in the .ini file. See the supplied Batch.txt and Batch.ini files for more information on running unattended reports.

Example: "C:\Program Files\Gavlock Consulting\SmartDir.exe" /run "C:\Program Files\Gavlock Consulting\FLWeekly.ini"


No Help Available

No help is available for this area of the window.


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No help is available for this message box.


File Print command
Print command (File menu)

Use this command to print a report. This command presents a Print dialog box, where you may specify the range of pages to be printed, the number of copies, and the destination printer.

Shortcuts

Toolbar:

Keys:	CTRL+P


Print dialog box

The following options allow you to specify how the report should be printed:

Printer

This section contains information about the currently active printer. If you have more than one printer installed, you can select a different one in the Name: field. Choose the Properties button if you would like to view or change any of the selected printer's current settings. The Status:, Type:, Where:, and Comment: lines show additional information about the selected printer. The Print to file check box can be used to direct the output to a file, instead of a printer. You might want to use this if you don't have access to the printer for some reason (i.e. it is connected to another PC). The file created can then be taken to the other PC and copied directly to the printer.

Print range

This section allows you to specify the pages you want to print:

All	Prints the entire report.
Pages	Prints the range of pages you specify in the from: and to: boxes.
Selection	Prints the currently selected text. (This option is not currently available in SmartDir.)
Copies

Use the Number of copies: field to specify how many copies of the specified page range you want to print. The Collate check box allows you to print copies in page number order, instead of separated multiple copies of each page. (This option is not currently available in SmartDir.)


Print Progress Dialog

The Printing dialog box is shown during the time that SmartDir is sending output to the printer.  The page number indicates the progress of the printing.

To abort printing, choose Cancel.


File Print Preview command
Print Preview command (File menu)

Use this command to display the active report as it would appear when printed. When you choose this command, the report window will be replaced with a print preview window in which one or two pages will be displayed in their printed format. The print preview toolbar offers you options to view either one or two pages at a time, move back and forth through the report, zoom in and out of pages, and initiate a print job.

Shortcuts

Toolbar:


Print Preview toolbar

The print preview toolbar offers you the following options:

Print

Bring up the print dialog box, to start a print job.

Next Page

Preview the next printed page.

Prev Page

Preview the previous printed page.

One Page / Two Page

Preview one or two printed pages at a time.

Zoom In

Take a closer look at the printed page.

Zoom Out

Take a larger look at the printed page.

Close

Return from print preview to the editing window.


File Page Setup command
Page Setup command (File menu)

Use this command to select a printer and specify page layout options. This command presents a Page Setup dialog box.


Page Setup dialog box

The following options allow you to specify page layout options and select the destination printer.

Paper

Use the Size: field to select the size of paper that the report is to be printed on.

Some printers offer multiple trays for different paper sources. Use the Source: field to choose the tray that contains the size of paper specified.

Orientation

Choose Portrait or Landscape. The sample page above will reflect the selected page orientation.

Margins

Specify the desired margin settings. The sample page above will reflect these margin settings. These will either be in inches or millimeters, depending on your regional settings. To change from one to the other, go to Start->Settings->Control Panel, double-click the Regional Settings icon, select the Number tab, and set the "Measurement system:" value to either U.S. or Metric.

Printer...

Click this button to bring up a dialog box that will allow you to select a printer.